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Administrative Assistant

Administrative Assistant

ID 
2017-1431
# of Openings 
1
Job Locations 
CA-Calgary
Min. Exp. (Yrs) 
3
Posted Date 
21/11/2017
Category 
Administrative/Clerical

More information about this job

Overview

Stawowski New Logo

 

Stawowski McGill is a team of business advisors, financial advisors, and mentors. They collaborate with business owners to bring the clarity, confidence, and control required to take their business to the next level. Their clients want to learn and grow both within their business and personally, not just looking for their financial statements and tax returns to be prepared for the lowest price possible. With the growth of this dynamic team, they have an opening for an Administrative Assistant who will support the team in building relationships and creating unimaginable value. 

 

The Administrative Assistant will be polished, detail-oriented, and fanatically organized; with a genuine passion to support the whole team at Stawowski McGill, specifically the Manager and Partner of Financial Advisory.  The Administrative Assistant will consistently interact with others to facilitate alignment, trust, and predictability with the team and clients.

Qualifications

  • 3+ years in an administrative capacity
  • Mastery of Microsoft Office products
  • Exceptional time management skills
  • Excellent communication skills on both email and phone
  • Extremely organized, which includes follow up
  • Proven ability to manage project work
  • Keen attention to detail and a high level of proficiency in anticipating, addressing and resolving an on-going variety of challenges
  • Professional demeanor, poise under pressure, and the ability to maintain the highest level of confidentiality
  • Ability to work independently
  • Strong customer service and quality orientation
  • Ability to learn and improve upon current systems
  • Flexibility to take on other projects as they arise
  • Confidence to share ideas and work to improve the team
  • Experience in accounting firm an asset
  • Experience with bookkeeping and/or accounting is an asset

Responsibilities

  • Provide day-to-day administrative functions of a busy and growing Business and Financial advisory firm
  • Acting as back-up for the Executive Assistant, greeting clients and answering phones as needed
  • Plan meetings and take detailed notes the Partners can use in future meetings
  • Support partners with calendar management and task lists as required
  • Provide account payable and receivable support (for example, submit and reconcile expense reports)
  • Prepare packages for clients and ensure they received in a timely manner
  • Complete data entry and maximize spreadsheets
  • Maintain and update databases as required
  • Proactively support the needs of the Partners and team members to deliver exceptional client service
  • Track progress of files and ensure tracking system is updated appropriately by the team
  • Provide support for the team setting up the files by entering trial balance and updating letters
  • Potential opportunity to learn accounting and preparing files which includes compiling financial statements and tax returns

To Apply:

 

Please visit https://jobs-elevatedhr.icims.com/jobs/1431/administrative-assistant/job to apply online. We thank all applicants for their interest, but only those being considered for an interview will be contacted. No phone calls please.

 

Stawowski McGill Offers:

  • A competitive compensation package, including a generous holiday allowance, flex days, time off at Christmas, and a team-oriented culture you’ll love being part of
  • For the right person, this position offers a salary of $45-50K a year

About Stawowski McGill:

Stawowski McGill is a boutique Calgary firm of financial professionals providing very unique business and financial advice to small and medium sized private companies. They get into their clients' bloodstream and understand them in order to help them improve business performance, set strategic direction, create competitive advantages and ultimately help them achieve their goals financial and otherwise. They differ from other consulting firms in that they help clients chart the course of their success as well as help implement and support the owner along the way. Their engagements are not project based but are ongoing with no set completion date.

 

Due to the growing demand for their services, Stawowksi McGill has an opening for superior talent to join the organization. That individual must to be willing to break away from the traditional accounting model and embrace their new, but well-proven, approach to assisting private business owners grow and their businesses. You must want to genuinely help clients, not just go through the motions.